Documentation Specialist Full Time

About the job
At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation

The Hitachi Energy Indian Operations Center (INOPC) is a competence center with around 1500 skilled engineers who focus on tendering, engineering, planning, procurement, functional system testing, installation supervision and commissioning. However, over the last decade, it has evolved to become the largest engineering hub. The India Operations Centre is a key aspect of the Power Grids business Power Up transformation program. The INOPC team at Chennai supports Hitachi Energy’s units in more than 40 countries across a wide portfolio of all the four business units in Power Grid business. To date, the team has executed engineering and commissioning for projects in more than 80 countries.

Your responsibilities
Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Department Heads.
Profile & upload Drawing files, Manuals, Test Reports, Calculations etc. required for the Bid-submission from internal and Joint Ventures into the Database or common drive and various tools like PDL and Binder.
Organize the files in a folder-structure in the softcopy binder.
Print out the documents as hard copies with attested by Tender Leader & Joint Venture and insert them into binders.
Profile & upload Drawing files, Manuals, Test Reports, Calculations etc. from ABB designers and from sub-suppliers.
Upload the documents into the Document Control System (Database).
Communicating with Project Manager, Document Coordinators, Purchase in-charge and Line departments for clarifications and suggestions.
Organize the files in a folder-structure in the softcopy binder.
Distribute the documents to various departments for review & approval.
Send the documents by transmittal for customer review & approval.
Adding the documents into e-Room (web-based data base, easy access for the members in different locations).
Print out the drawings as hard copies and insert them into binders (This is the installation and Final Plant documentation) and send it to respective sites.
Profile & upload updated drawing files (updated due to possible changes during the installation on site) and all the above steps will be followed for new revisions, As-built documents are Printed out as hard copies and insert them into binders and send it to respective sites (This is the As-built documentation).
Living core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
Your background
A bachelor’s degree or diploma from a recognized university.
3+ Years of experience in handling of all documents from internal and external suppliers
Capability to take ownership of documentation process and lead project teams to meet documentation requirements and deadlines.
Solid track record of managing complex documentation in system delivery projects.
Self-driven person, who can plan his own work ahead of current time and status
Should have proactive mindset towards coming situations and challenges.
Ability to manage stress factors; prioritize, delegate and share work.
Capable to see the big picture around documentation in the context of project delivery of high-tech systems.
More about us

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world’s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries. Headquartered in Switzerland, we employ around 38,000 people in 90 countries and generate business volumes of approximately $10 billion USD. www.hitachienergy.com

Publication date

2022-06-05

Reference Number

IN53267781_E1