Document Controller Full Time

About the job
Overview / Responsibilities

Wood Group Kenny India Pvt Ltd is currently recruiting Document Controller with extensive experience in the oil and gas petrochemical industry.

Responsible for the management of data and documentation on behalf of Wood clients, in accordance with contractual arrangements. Responsible for the management of data and documentation supplied to Wood by clients in order that Wood have the information necessary to complete projects awarded to Wood under contract. Responsible for the ongoing storage of internal company documentation, including Business Management System related records.

Roles & Responsibilities:

Ensures work is carried out in accordance with client and/or company standards and specifications
Ensures the quality of all work carried out under their jurisdiction
Prioritises their own workload
Maintains clear file structures and manages electronic files, ensuring an auditable, electronic trail for all work undertaken
Monitors and reports job/work status and workloads to the Document Control Lead/Senior Document Controller, with any appropriate recommendations
Ensures that where contractual arrangements exist, work is carried out in accordance with contract procedures
Assists in the maintenance of controlled, uncontrolled documentation and data, including document management files and work generated either internally by Wood, or externally by clients and held within the DCC
Populates client EDMS
Maintains work flow of documents through use of companies EDMS system
Assists in the maintenance of controlled, uncontrolled documentation and data
Receives and registers incoming data/documentation and associated work as allocated
Receives and distributes documents and amendments to documentation held by clients and DCC controlled copies
Ensures transmittal and receipt of draft documents in line with company procedures
Maintains documentation records, databases and filing systems to provide accurate records of document status
Initiates document reviews and chases up non-conformance of receipt of documents and amendments as per client document control standards and procedures
Ensures client target dates are met
Performs all necessary administration to ensure that the progress of items is tracked at all times and that an audit trail is maintained

Skills / Qualifications

Minimum Qualifications:

Administration qualification preferable
Higher general education
RGU Document Control Foundation

Minimum Experience:

Minimum of 1 year in an information and document handling environment involving library duties, database maintenance and issuing of documents
Project and Operations related document control experience

Job-specific Skills:

Able to apply Document Control process and procedure in a practical context
Knowledge of online documentation systems and structure
Professional demeanor, interpersonal skills
Knowledge of Microsoft Office packages

Company Overview

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.