Admin Assistant Receptionist

Mott MacDonald

About the job
Contract Type


Work pattern

Full time

Position Location

Bangalore, India

Job Description

Maintain clear and up-to-date filing system for all documents, including contracts, invoices, receipts, correspondence, staffing records etc., and archive files when appropriate.
Assist and organise events such as partner meetings, review missions, workshops and or conferences; agenda preparation and logistics coordination as required.
Provide administrative assistance including calendar management.
Presenting a friendly and professional image of Mott MacDonald.
Assisting project teams when required with general administration.
Supporting the office facilities team in their duties
Assisting in the booking of meeting rooms
Assisting travel bookings

Candidate Specification

Graduate in any discipline
1-3 years of previous experience using administrative systems, record management and general administrative concept and practices
Good experience in advanced levels of MS Office, including Word, Excel, PowerPoint and Outlook (able to format reports and reorganize data using spreadsheets).
Strong written, methodical and problem-solving skills.
Track record of success in roles requiring multitasking.
Ability to work on one’s own and as part of a team.
Exemplary written and verbal communication skills.
Understanding of business travel booking.

Job Profile

We are a £1.2 billion management, engineering and development consultancy with 16,000 staff and a global reach spanning six continents. Our network of 180 principal offices in 140 countries gives us local market insight backed by world class expertise to deliver excellence for every client.

Our Global Design Centre in India is engaged in Mott MacDonald projects around the world. We provide technical design services including Civil, Structural, MEP, Architecture, Highways, Water and Utilities infrastructure across a broad range of sectors and geographic locations.

This is an excellent career opportunity where you will have the opportunity to work on a variety of significant international projects.

We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

More About Mott MacDonald

We’re a global engineering, management and development consultancy.

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

Our values: progress, respect, integrity, drive, excellence

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